Introduction
This document is designed to help you understand Kika’s internal policies on how to track your time on client projects. Kika takes a serious approach to effectively and accurately tracking the time spent on each project. It helps us determine if we are producing the projects at an optimal speed, sniff out any bottlenecks and also correctly bill the client on time spent on their projects. As such, it is important that you are diligent when tracking your time.
We use Teamwork to track our time on client projects. It ensures that everyone involved is on the same page and keeps track of how much time is spent on each client project.
Always make sure to start your time tracker first thing when you start work. At the end of your work shift, double check that the hours are inputted correctly. Failure to properly submit your time entries may result in payment delays of your salary.
You can track your time by using the Teamwork Desktop Timer or within Teamwork Projects at:
If you have questions or difficulty in using it, go to:
Important Notice
Please take the following into consideration when tracking your time.
WORK SCHEDULE
As a full-time employee, a member is required to work 40 hours a week on a five-day work week (Mondays to Fridays) basis (net of breaks or lunch hour).
OVERTIME
A full-time employee is exempt from the overtime provisions. This exemption is based on certain characteristics, such as the type of work performed, amount of compensation and authority and can include officers of the company, managers, professional positions, etc. Exempt employees are compensated for the performance of a job rather than by the hours worked and therefore are not paid overtime for time worked in excess of 40 hours per week. Reasonable overtime can be normal and expected for exempt positions. For situations that require excessive overtime by exempt employees, compensatory time off later may be taken e.g. sick leave or vacation.
BREAKS
After a work period of five consecutive hours, an employee is entitled to a 30-minute meal break, without pay.
HOLIDAYS
You will need to keep track of the time taken off from work because of a public holiday or vacation. Please note that public holidays are paid. Note: manually add your time entry.
Please use the task “Holidays” in KIKA-ADM [Leave] to track your time off.
Input 8-hours per day taken off.
LEAVE
You will need to keep track of the time taken off from work because of an illness, marriage or other. Please note that sick leaves are unpaid. Note: manually add your time entry.
Please use the task “Leave” in KIKA-ADM [Leave] to track your time off.
Input 8-hours per day taken off.
For additional information, please refer to the Employee Handbook located at https://kika.mk/EmployeeHandbook
ACCESSING YOUR TIMER
Usually everything should already be set up for you; however, if this is not the case, you can download the Teamwork Timer desktop app to log time to your projects. You can also download this directly from the Apple App Store or install the Teamwork Projects Google Chrome extension which includes the timer.
https://www.teamwork.com/timer-app
https://itunes.apple.com/ie/app/teamwork-timer/id872534289?mt=12
https://www.teamwork.com/chrome
HOW TO USE YOUR TIMER
Make sure to read the following articles in order to understand how to download, install and manage Teamwork’s Time feature.
http://support.teamwork.com/projects/time
http://support.teamwork.com/projects/desktop-timer
You can also watch Teamwork’s YouTube playlist for the timer:
DESKTOP TIMER SETTINGS
Go to Teamwork Desktop Timer’s settings and make sure that at least the following settings are selected:
- Behaviour > Launch Teamwork Timer at startup
- Notifications > Keep all options selected
